Board of Supervisors Agenda

MINUTES
Upper Saucon Township Board of Supervisors
Regular Meeting
Monday, November 16, 2009 – 6:00 P.M.
Township Municipal Building

Members Present:
Miro A. Gutzmirtl, Chairman
Stephen Wagner, Vice Chairman
Joseph M. Horvath
John E. Gilda, Jr.
Joaquim “Jack” DeMatos

Staff Attending:
Thomas F. Beil, Township Manager
Robert E. Kassel, Jr., Asst. Township Manager
Dennis Harman, P.E., Township Engineer
Jeffrey Dimmich, Township Solicitor

CALL TO ORDER
Chairman Gutzmirtl called the meeting to order at 6:00 p.m. in the Public Meeting Room of the Upper Saucon Township Municipal Building, 5500 Camp Meeting Road, Upper Saucon Township, Lehigh County, PA.

PLEDGE OF ALLEGIANCE
Chairman Gutzmirtl asked all in attendance to stand and recite the “Pledge of Allegiance.”

PUBLIC COMMENT
None.

CHAIRMAN’S REMARKS
Chairman Gutzmirtl thanked the Administration & Finance Committee and Township Staff for their work on the 2010 budget.

SUBDIVISIONS & LAND DEVELOPMENTS
None

MINUTES
Regular Meeting of November 2, 2009
Motion made by Mr. Horvath and seconded by Mr. Wagner to approve the minutes of the regular meeting of November 2, 2009.

The motion was adopted by a vote of 4 to 0 with Mr. Gilda abstaining.

COMMITTEE REPORTS
None

ORDINANCES
None

RESOLUTIONS
None

MOTIONS
Sale of Used Township Vehicle
Motion made by Mr. Horvath and seconded by Mr. Gilda to rescind the previous authorization to sell a 1999 Ford Crown Victoria to State Surplus Auto Sales for $900.00 due to bidder’s withdraw of offer to purchase. The motion was adopted by a vote of 5 to 0.

Motion made by Mr. Horvath and seconded by Mr. Wagner to authorize the sale of a 1999 Ford Crown Victoria (VIN #2FAFP71W3XX189858) to Frieds Auto Sales for $359.00. The motion was adopted by a vote of 5 to 0.

Mr. Wagner wanted to know why State Surplus Auto Sales decided to withdraw its offer to purchase the vehicle. Mr. Beil said State Surplus Auto Sales originally submitted their bid without inspecting the vehicle and after inspecting the vehicle, decided they were not interested in purchasing it.

CORRESPONDENCE AND INFORMATION ITEMS
Special Board of Supervisors Meeting Scheduled for Monday, November 23, 2009 – Review proposed 2010 budget
The Chairman noted that a special budget meeting is scheduled for November 23, 2009 at 6:00 pm. Mr. Beil verified that all the necessary legal advertising has been completed.

PRESENTATION BY DENNIS HARMAN OF THE PIDCOCK COMPANY – WATER SYSTEM STATUS REPORT – NOVEMBER, 2009
Dennis Harman of The Pidcock Company presented a report entitled “Water System Status Report – November, 2009”. Mr. Harman highlighted the following key points:

• The Township authorized Tetra Tech to investigate potential production well sites on Gun Club property just off Blue Church Road and at a second site east of Wards Lane. The investigation is completed and the contract documents prepared for drilling and testing a production well. According to Mr. Harman, there are four possibilities, but only one well will be drilled, with sites A and B of the Gun Club property off Blue Church Road as the prime candidates.
• The exterior of the South Mountain Water Storage Tank was cleaned by Township personnel as recommended by the inspection firm, a cleaning which should suffice for several years.
• In July, 2009, the Board passed a Drought Contingency Plan as recommended.

Mr. Harman also reported that contract documents have been prepared for water system improvements at the Stabler Center to provide a second source of water and the option to provide Township water instead of the more expensive water purchased from the City of Bethlehem Water Authority. In addition to the improvements at the Stabler Center, also included in the bid request will be a waterline loop project to serve residents on Jared Drive intended to relieve some of the quality problems reported by water customers. Mr. Harman reported that the contract documents will be released as soon as easements are obtained.

BILLS, PAYROLLS, AND COMMISSIONS
Prepaid invoice List #11162009, dated 11/13/2009, for $129,746.71
Warrant List #11162009, dated 11/13/2009 for $1,308,409.96

Motion made by Mr. Horvath and seconded by Mr. Gilda to authorize the payment of the Prepaid Invoice List and the Warrant List.

The motion was adopted by a vote of 5 to 0.

ADDITIONAL BUSINESS
None

COURTESY OF THE FLOOR
None

EXECUTIVE SESSION
The Board met in executive session to discuss a litigation matter involving McGrath Homes.

The Board returned from executive session.

SETTLEMENT AGREEMENT AND RELEASE RESOLVING ALL LEGAL MATTERS BETWEEN MCGRATH HOMES AND TOWNSHIP
Mr. Horvath made a motion, seconded by Mr. Wagner, to approve the Settlement Agreement and Release between McGrath Homes and the Township resolving all outstanding legal matters between the parties and authorizing the appropriate Township officials to execute the agreement on behalf of the Township, subject to Messrs. Gutzmirtl, Horvath and Wagner accepting the terms of the agreement no later than Friday, November 20, 2009 and any minor modifications to the agreement as deemed appropriate by the Township Solicitor.

Mr. Wagner said he supports the motion in his role as Supervisor but may not be willing to endorse the agreement in his role as an individual.

The motion carried by a vote of 5 to 0.

ADJOURNMENT
A motion was made and seconded to adjourn the meeting.

The motion carried by a vote of 5 to 0.

______________________
Secretary