Board of Supervisors Agenda

MINUTES
Upper Saucon Township Board of Supervisors
Regular Meeting
Monday, September 20, 2010 – 6:00 P.M.
Township Municipal Building

Members Present:
Miro A. Gutzmirtl, Chairman
Joseph M. Horvath
John E. Gilda, Jr.
Joaquim "Jack" DeMatos

Participating Via Speakerphone:
Stephen Wagner, Vice Chairman

Staff Attending:
Thomas F. Beil, Township Manager
Robert E. Kassel, Jr., Asst. Township Manager
Dennis Harman, P.E., Township Engineer
Jeffrey Dimmich, Township Solicitor

CALL TO ORDER
Chairman Gutzmirtl called the meeting to order at 6:00 p.m., in the Public Meeting Room of the Upper Saucon Township Municipal Building, 5500 Camp Meeting Road, Upper Saucon Township, Lehigh County, PA.

PLEDGE OF ALLEGIANCE
Chairman Gutzmirtl asked all in attendance to rise and recite the “Pledge of Allegiance.”

PUBLIC COMMENT
Maggie Koller – Co-Chair of the Board of Directors of Southern Lehigh Community Pool Association – Ms. Koller updated the Board of Supervisors on the efforts of the Southern Lehigh Community Pool Association (SLCPA) to build a new swimming pool. She said the SLCPA has been restructured as a 501c(3) non-profit organization and has raised over $400,000 for a new pool.  She requested that the Township consider making a monetary contribution to the SLCPA for the new pool.  Chairman Gutzmirtl said her request will be considered by the Administration and Finance Committee as part of the budget review process.

CHAIRMAN’S REMARKS
Chairman Gutzmirtl urged attendance at NeighborFest and emphasizing that the event is open to all residents with activities planned for all ages.

SUBDIVISIONS & LAND DEVELOPMENTS
None

MINUTES
Regular Meeting of August 2, 2010
Motion made by Mr. Horvath and seconded Mr. Wagner to approve the Regular Meeting minutes of August 2, 2010.

The motion was approved by a vote of 4 to 0 with one abstention.

COMMITTEE REPORTS
None

ORDINANCES
None

RESOLUTIONS
Resolution No. 2010-37 – Policy & Fee Schedule for Reserving Township Recreation Facilities & Fields
Motion made by Mr. DeMatos and seconded by Mr. Gilda to adopt Resolution No. 2010-37 establishing a policy and fee schedule for reserving Township recreation facilities and playing fields.

The motion was approved by a vote of 5 to 0.

Resolution No. 2010-26 – Crimson King Estates Subdivision – Acceptance of Deed of Dedication For A Portion Of Kozy Korner Road
Motion made by Mr. Wagner and seconded by Mr. DeMatos to adopt Resolution No. 2010-26 accepting the Deed of Dedication for a portion of the right-of-way of Kozy Korner Road located along the Crimson King Estates subdivision.

The motion was approved by a vote of 5 to 0.

MOTIONS
Request For Payment – Quinn Construction Company, Inc. – Certification No. 5
Motion made by Mr. Gilda and seconded by Mr. DeMatos to authorize payment in the amount of $60,030.50 to Quinn Construction Company, Inc., for concrete repair work completed on the Aeration Tank at the Sewage Treatment Plant.

The motion was approved by a vote of 5 to 0.

Request For Payment – QC Laboratories, Inc. – Certification No. 2 (2nd Quarter)
Motion made by Mr. Horvath and seconded by Mr. Gilda to authorize payment in the amount of $5,842.75 to QC Laboratories, Inc., for annual laboratory testing services for the wastewater treatment and water distribution systems.

The motion was approved by a vote of 5 to 0.

Request For Payment – Imperial Excavating and Paving, LLC – Certification No. 1
Motion made by Mr. Wagner and seconded by Mr. DeMatos to authorize payment in the amount of $45,087.57 to Imperial Excavating and Paving, LLC for water system improvements at Stabler Corporate Center, Jared Drive and Main Street.

The motion was approved by a vote of 5 to 0.

Request For Payment – R.H. Odenheimer Company – Certification No. 2 (Final)
Motion made by Mr. DeMatos and seconded by Mr. Horvath to authorize payment in the amount of $21,404.30 to R.H. Odenheimer Company for drilling and testing a new public water supply well on the Gun Club property at 7600 Blue Church Road South, subject to R.H. Odenheimer Company submitting the required weekly payroll certifications to the Township.

The motion was approved by a vote of 5 to 0.

Request For Payment – Barry J. Hoffman Company, Inc. – Certification No. 1
Motion by Mr. Gilda and seconded by Mr. DeMatos to authorize payment in the amount of $3,432.50 to Barry J. Hoffman Company, Inc., for work completed on the electrical system at the Sewage Treatment Plant.

The motion was approved by a vote of 5 to 0.

Park & Recreation Commission – Resignation Of Current Member And Appointment Of New Member
Motion made by Mr. Horvath and seconded by Mr. Gilda to accept the resignation of Nicholas Wagner from the Park & Recreation Commission effective immediately.

The motion was approved by a vote of 5 to 0.

Motion made by Mr. DeMatos and seconded by Mr. Wagner to appoint Susan Hendricks to the Park & Recreation Commission for a partial term expiring on December 31, 2013.

The motion was approved by a vote of 5 to 0.

Release of Funds – Saucon Valley Country Club Tennis Court Expansion – Certification No. 1 (Final)
Motion made by Mr. Horvath and seconded by Mr. DeMatos to authorize the release of construction security in the amount of $80,029.40 for the Saucon Valley Country Club Tennis Court Expansion in accordance with the Township Engineer’s recommendation made by letter dated June 24, 2010.

The motion was approved by a vote of 5 to 0.

Request For Waiver From 100 Foot Setback From Fracture Trace
Motion made by Mr. Horvath and seconded by Mr. Gilda to approve the request of Douglas Shoenberger for a waiver pursuant to Section 515.F.2 of the Zoning Ordinance in order to allow the construction of an accessory pole building located less than 100 feet from the centerline of a fracture trace conditioned upon the property owner fully complying with the comments and recommendations contained in the Benham Company’s review letter dated September 14, 2010.

Mr. Beil said the Township’s GeoTechnical Consultant reviewed the waiver request and is recommending approval.

The motion was approved by a vote of 5 to 0.

Request By Storm Youth Football To Hold Nighttime Practices At Park
Motion made by Mr. Horvath and seconded by Mr. Gilda to approve the request of Upper Saucon Storm Youth Football to hold nighttime practices at the Township Park utilizing temporary lights. 

The Board discussed liability concerns with representatives of the Youth Football Association.  The Football Association agreed to undertake the following measures in order to limit the Township’s liability exposure:

• Provide temporary lighting for the practice field and the immediate parking area.
• Make sure practices end no later than 8:30 pm.
• Put up signs alerting park-goers that the park is closed at nighttime except for football practices.
• Attempt to keep people out of those areas of the park not being used for football practice during nighttime hours.

The motion was approved by a vote of 5 to 0.

Award Bid For Construction Of Saucon Rail Trail From Township Park To Boundary With Lower Saucon Township
The Pidcock Company submitted a written report to the Board on the bid opening conducted on September 16th for Phase 1 of the Upper Saucon Township Rail to Trail project. Numerous options were considered including the length of the trail and the type of stone to be used for the trail surface. Chairman Gutzmirtl asked Susan Hendricks, recently appointed member of the Park and Recreation Commission, to make a recommendation on which trail surface should be used.  Ms. Hendricks will report back to the Board later this evening with her findings.  The Board decided to defer taking action on this item until Ms. Hendricks has a chance to look at the sample trail surfaces and make a recommendation.

Crimson King Estates Subdivision – Dedication of Storm Water Management Improvements, Fixtures and Equipment
Motion made by Mr. DeMatos and seconded by Mr. Wagner to accept the Bill of Sale conveying certain storm water management improvements in the Crimson King Estates subdivision to the Township.

The motion was approved by a vote of 5 to 0.

Release of Funds – Crimson King Estates Subdivision – Escrow Release Certification No. 2 (Final)
Motion made by Mr. Gilda and seconded by Mr. Horvath to authorize the release of $46,598.98 ($46,593.54 in construction security and $5.44 remaining in the expense escrow account) for the Crimson King Estates subdivision in accordance with the recommendation made by the Director of Community Development in a memo dated September 16, 2010.

The motion was approved by a vote of 5 to 0.    

CORRESPONDENCE AND INFORMATION ITEMS
2011 Minimum Municipal Obligation for Township Pension Plans and Firefighters Length of Service Awards Program (LOSAP).
Mr. Kassel reviewed a memo dated September 14, 2010 from Thomas Young, Accounting Supervisor, regarding the 2011 Minimum Municipal Obligation for the Township Pension Plans and Firefighters Length of Service Awards Program (LOSAP).

No action was required from the Board with regard to this agenda item.

DIRECTION/DISCUSSION ITEMS
None

BILLS, PAYROLL, AND COMMISSIONS
Prepaid Invoice List #08162010, dated 09/17/2010, for $787,646.40
Warrant List #08162010, dated 09/17/2010, for $813,662.22

Motion made by Mr. Horvath and seconded by Mr. Wagner to authorize the payment of the Prepaid Invoice List and the Warrant List.

The motion was approved by a vote of 5 to 0.

ADDITIONAL BUSINESS
Sexual Harassment Training
Mr. Beil reported that a Sexual Harassment Training Session will be held on Monday, October 4, 2010 at 11:00 am in the Public Meeting Room.  He invited the Supervisors to attend the training session.

Award Bid For Construction Of Saucon Rail Trail From Township Park To Boundary With Lower Saucon Township
Ms. Hendricks recommended that the trail have a fine gravel surface.

Motion was made and seconded to award the bid for construction of a portion of the Saucon Rail Trail to Harris Gramm Contractors, Inc., in the amount of $356, 255.98 which includes the following bid options:

• Fine gravel trail surface
• Fencing along those sections of trail that are next to steep drop-offs
• Removal of downed utility poles and abandoned railroad equipment
• Installation of a flashing warning device to alert motorists of the trail crossing along Spring Valley Road
• Installation of swing gates at all locations where trail crosses a road

 The motion was approved by a vote of 5 to 0.

Resolution No. 2010-38 – Approval of Flashing Warning Device On Spring Valley Road
Motion made by Mr. Horvath and seconded by Mr. DeMatos to adopt Resolution No. 2010-38 approving the installation of a flashing warning device on Spring Valley Road in the vicinity of the pedestrian/bike crossing for the Saucon Rail Trail.

The motion was approved by a vote of 5 to 0.

COURTESY OF THE FLOOR
None

EXECUTIVE SESSION
The Board met in executive session to discuss a litigation matter involving the Locust Valley Golf Course. 

The Board returned from executive session.

ADJOURNMENT
A motion was made by Mr. Horvath with a second by Mr. Gilda to adjourn the meeting.

The motion was approved by a vote of 5 to 0.

______________________
Secretary