Board of Supervisors Agenda

MINUTES
Upper Saucon Township Board of Supervisors
Regular Meeting
Monday, April 6, 2009 - 6:00 p.m.
Township Municipal Building

Members Present:
Miro A. Gutzmirtl, Chairman
Stephen C. Wagner, Vice Chairman
John E. Gilda, Jr.
Joseph M. Horvath
Joyce V. White
                                   
Staff Attending:
Thomas F. Beil, Township Manager
Robert E. Kassel, Jr., Asst. Township Manager
Thomas Dinkelacker, Township Solicitor
Dennis Harman, P.E., Township Engineer

CALL TO ORDER
Chairman Gutzmirtl called the meeting to order at 6:00 p.m. in the Public Meeting Room of the Upper Saucon Township Municipal Building, 5500 Camp Meeting Road, Upper Saucon Township, Lehigh County, PA.

PLEDGE OF ALLEGIANCE
Chairman Gutzmirtl asked all in attendance to stand and recite the “Pledge of Allegiance.”

PUBLIC COMMENT
None

CHAIRMAN’S REMARKS
Chairman Gutzmirtl mentioned the most recent Newsletter commending all those who contributed for a well-written, comprehensive edition. He spoke about several articles including the recognition of Eagle Scouts, the Native Plant sale, the Township Clean-up Day, and the recently passed ordinances.

PUBLIC HEARINGS
None

SUBDIVISIONS AND LAND DEVELOPMENTS
None

MINUTES
Regular Meeting of March 2, 2009
Chairman Gutzmirtl asked for several amendments to the minutes including the addition of the name of the newly-opened pizzeria mentioned during the March 2 Chairman’s remarks, as well as the name of the proprietors. Furthermore, he asked that certain comments on Page 1310 attributed to him be rewritten because he felt it incorrectly conveyed criticism of the current administration and Board. He said his criticism was not of the current, but of the past administration and Board.

Chairman Gutzmirtl made a motion to table the minutes until the changes were made and the Board could review the revised minutes.  The motion was seconded by Mr. Wagner.

The motion carried by a vote of 5 to 0.

COMMITTEE REPORTS
None

ORDINANCES
None

RESOLUTIONS
Resolution No. 2009-25 – Chestnut Terrace Subdivision – Accepting Lori Court as Part of Township Road Network
A motion was made by Mrs. White and seconded by Mr. Horvath to adopt Resolution No. 2009-25 accepting the deed of dedication for land to be used as a public road known as Lori Court in the Chestnut Terrace Subdivision.

The vote was taken by roll call, and the results were as follows:

Chairman Gutzmirtl: Yes
Mr. Wagner: Yes
Mr. Gilda: Yes
Mr. Horvath: Yes
Mrs. White: Yes

The motion carried by a vote of 5 to 0.

MOTIONS
Award Bid for 2009 Bituminous Seal Coating on Various Township Roads
A motion was made by Mr. Wagner and seconded by Mrs. White to award the 2009 Bituminous Seal Coating bid to HRI, Inc., in the amount of $25,473.75.

The vote was taken by roll call, and the results were as follows:

Chairman Gutzmirtl: Yes
Mr. Wagner: Yes
Mr. Gilda: Yes
Mr. Horvath: Yes
Mrs. White: Yes

The motion carried by a vote of 5 to 0.

Lease of Township-Owned Property at 4865 W. Hopewell Road (Curly Horse Open Space)
A motion was made by Mr. Horvath and seconded by Mr. Wagner to approve a lease agreement with Dennis Trexler, which would allow for the growing, cultivation, and harvesting of crops on Township-owned property at 4865 W. Hopewell Road and to authorize the Township Manager to execute said lease agreement.

The Board reviewed the responsibilities of Mr. Trexler as detailed in the lease.

The motion carried by a vote of 5 to 0.

CORRESPONDENCE AND INFORMATIONAL ITEMS
3rd Annual David M. Petzold Memorial Golf Tournament
Mr. Beil told the Board the 3rd annual David M. Petzold Memorial Golf Tournament would be held on May 8, 2009 at the Wedgewood Golf Course.

DIRECTION / DISCUSSION ITEMS
Zoning Hearing Board Agenda – April 13, 2009
Mr. Beil said the April 13, 2009 Zoning Hearing Board meeting was cancelled.

Revenue Comparison and Analysis – February 2009
Mr. Kassel summarized the information contained in the report, explained the figures and calculations, and highlighted some of the more important points of the report.

Mr. Beil pointed out the Township did not receive the $66,000 Recycling Grant they received in past years due to the lack of a leaf pick-up program.

There was a short conversation focused on the dynamics of creating and maintaining a leaf collection program in the Township.

Final Test Well Report – Former Drewniany Property At 4231 Vera Cruz Road
Mr. Harman said the report concluded that the former Drewniany property is not a suitable site for a municipal water supply well.  Mr. Harman recommended that the Township continue to search for a site suitable for a municipal supply well.
Mr. Beil said that with the recent upgrades at the Colonial Crest well, the Township will have enough water to supply its customers for the foreseeable future.  However, all of the Township’s drinking water comes from one location, the Colonial Crest well.  Should something happen to the Colonial Crest well, the Township would have a difficult time supplying drinking water to its customers.  Both Mr. Harman and Mr. Beil recommended that the Township explore the possibility of developing an additional water source or sources.  This will provide additional operational flexibility, increased reliability and provide for redundancy in the event of a short term loss of the Colonial Crest well, or especially in the event that the Colonial Crest well becomes unusable for a long period of time. 

Mr. Harman said he will prepare a status report on the Township Water System and present this report to the Board at a future meeting.  The report will recommend needed improvements to the Township Water System and identify possible sites on which to develop a future water supply source.

BILLS, PAYROLLS, AND COMMISSIONS
Prepaid Invoice List #04062009 dated 04/03/2009……….$214,398.17
Warrant List #04062009 dated 04/03/2009……………….$452,714.94

A motion was made by Mr. Horvath and seconded by Mrs. White to authorize payment of the Prepaid Invoice List and Warrant List #04062009 dated 04/03/2009.

The vote was taken by roll call, and the results were as follows:

Chairman Gutzmirtl: Yes
Mr. Wagner: Yes
Mr. Gilda: Yes
Mr. Horvath: Yes
Mrs. White: Yes

The motion carried by a vote of 5 to 0.

ADDITIONAL BUSINESS
None

COURTESY OF THE FLOOR
None

EXECUTIVE SESSION
An executive session was held to discuss possible land acquisition.

PURCHASE OF PROPERTY AT 5484 CAMP MEETING ROAD
A motion was made and seconded to authorize the purchase of the property at 5484 Camp Meeting from Karen J. Fairhurst for the total sum of $260,000 in accordance with both the appraisal dated March 23, 2009 performed by Indian Valley Appraisal Company and under the terms and conditions of a draft Agreement of Sale dated April 7, 2009; and to approve further that the Township enter into a lease-back arrangement with Mrs. Fairhurst substantially in accordance with the lease which is attached to the Agreement of Sale as Exhibit “A.”

The motion carried by a vote of 5 to 0.

ADJOURNMENT
A motion was made and seconded to adjourn the meeting.

The motion carried by a vote of 5 to 0.

                                                                       
Secretary